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Condominium meetings are an essential part of keeping a building running smoothly. They provide an opportunity for owners to air grievances, give feedback, and discuss potential changes to the condo’s operations. Most importantly, effective condominium meetings help ensure that the environment within the community remains positive and productive. Here are some tips on how to create effective condominium meetings.

Set Clear Expectations

Before any meeting takes place, it’s important to set clear expectations for what will be discussed and what outcomes should be expected from the meeting. This will help ensure that everyone is on the same page and that nothing gets overlooked during the discussion. It’s also important to establish a timeline for when decisions need to be made so that everyone is aware of any deadlines they need to meet. By setting clear expectations before a meeting takes place, owners can feel confident knowing they have all the information they need going in.

Plan Ahead

It’s also important to plan ahead for condominium meetings as much as possible. This means having a detailed agenda prepared beforehand and making sure all necessary materials have been distributed in advance of the meeting. This can include documents such as reports or financial statements that need to be reviewed by everyone attending the meeting. Planning ahead will help make sure that everyone is prepared for the discussion and can focus on making decisions rather than searching through paperwork during the meeting itself.

Encourage Participation

Finally, it’s important to encourage participation from all members during a condominium meeting. This means giving everyone an equal chance to voice their opinion and ensuring that no one person dominates the conversation. Encouraging participation can also involve providing incentives for those who attend, such as drawings or giveaways at each meeting or offering rewards points towards future purchases in exchange for attendance at certain meetings throughout the year. By fostering an atmosphere of open dialogue and collaboration among all members, owners can work together more effectively to make decisions regarding their building while also feeling valued as part of their community.


Effective condominium meetings are essential for creating a positive atmosphere within any building or complex. The key is setting clear expectations before each meeting, planning ahead with detailed agendas and materials, and encouraging participation from all members involved in order to ensure that everyone feels heard and respected within their community environment. With these tips in mind, owners can look forward to more successful condominium meetings where real progress towards positive change can be made!

How can SPM help?

At Spearhead Property Management Ltd., our condo managers have the patience and expertise to facilitate smooth and thorough condo meetings. Whether routine board or annual general meetings to specialized legal or project based meetings. We know every decision impacts the lives of unit owners and residents. Motions also directly impact the strategy and vision of the community. SPM is very aware of these and other considerations when planning and hosting meetings. Create an RFP today and let’s have the first meeting of what we hope to be many more.

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